SECRETARY-DEAN OF OUTREACH & FINANCIAL AID
Job Description
Job Title
SECRETARY-DEAN OF OUTREACH & FINANCIAL AIDPosition Status
Full TimeClassification Title
Classified-12 m-Level IVWork Location
Main Campus-3600 N. Garfield, Midland, TXJob Summary
Provide secretarial support and organizational aid for outreach, financial aid, and the Military Resource Center, particularly supporting the Dean of Outreach and Financial Aid. Responsibilities include management of budgets, correspondence, scheduling, and engaging with students and the public.
Required Qualifications
- Associate Degree or equivalent (60 college credit hours); or High School diploma or equivalent and two years of clerical and general office experience
- Excellent communication (verbal and written) and interpersonal skills
- Excellent public relations skills
- Strong planning, problem-solving, and organizational skills
- Computer literacy to include Microsoft Office Suite with proficiency in Word, Excel, and Outlook
- Knowledge of general office equipment, including copier, fax machine, and multi-line telephone
- Ability to maintain confidentiality
- Ability to multitask and meet deadlines
- Ability to develop and maintain positive relationships
- Demonstrate sensitivity to the needs of educationally and economically disadvantaged students
Preferred Qualifications
- Associate’s degree
- Experience working with departmental budgets
- Experience working in an educational setting
Essential Functions
- Coordinate the Dean’s activities, including management of a complex calendar, travel arrangements, and associated logistics
- Maintain department calendar
- Assist the Dean with general office duties, including receptionist, telephone communication, and public contact
- Coordinate the Slough Scholarship application and selection process
- Manage and generate purchase orders for the departments, coordinating the purchase of office supplies and capital outlay equipment
- Maintain and oversee the inventory process
- Communicate and assist with oversight of budgets
- Oversee and coordinate departments’ payroll and personnel records, including timesheets, transmittals, leave sheets
- Coordinate staff travel arrangements
- Prepare agendas and maintain minutes for meetings as requested
- Assist with downloads of financial aid and records
- Assist with International (F1 Visa) student admissions as directed by the Dean
- Maintain a notary certification
- Compose correspondence; develop, review and edit presentations and documentation
- Utilize various computer applications and software packages; enter, update, correct, and extract information; maintain and generate reports from a database or network system
- Oversee upkeep of office equipment, inventory, and supplies
- Other duties as assigned
Physical Demands
- Must be able to remain in a stationary position 50% of the time
- Must be able to sit or stand for long periods of time
- The person in this position needs to move to other locations on campus occasionally
- This position may require occasional travel for training, meetings, and events both in and out of town
- Repetitive use of a keyboard at a workstation
- Use of manual dexterity
- Must be able to bend, reach overhead, and lift/move up to 25 pounds
- The person in this position frequently communicates with others; must be able to exchange accurate information
- Duties indoors and some outdoors
- Ability to work extended hours and attend Midland College or community events
Security Sensitivity
All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.
Min Salary
$2,661.58 per monthMax Salary
$2,661.58 per monthPosting Number
P01217S2016Open Date
05/02/2024Position Available
ImmediatelySpecial Instructions to Applicants
All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application and resume. Unofficial transcripts will be accepted with the application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire (if applicable). If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.
EEO Statement
In its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.
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